Effective Date: July 9, 2026 | Governing Law: State of Texas
This document applies to all users of the dot phrase application.
PLEASE READ THIS DOCUMENT CAREFULLY. By creating an account or using dot phrase, you agree to be bound by these Terms and Privacy Notice. If you do not agree, do not use this application.
Contents
PART ONE — TERMS OF SERVICE
These Terms of Service (“Terms”) constitute a binding legal agreement between you (“User”) and Digital AE LLC (“Company,” “we,” “us,” or “our”). By registering for or using dot phrase (“the Service”), you confirm that you have read, understood, and agree to these Terms.
To use this Service, you must be at least 18 years of age and currently enrolled in or employed by an accredited medical school, residency program, or affiliated clinical institution. By registering, you represent that both of these conditions are true. We reserve the right to terminate any account that cannot verify eligibility upon request.
CRITICAL: This application is an educational study tool only. Nothing in this Service constitutes medical advice, clinical guidance, diagnosis, or treatment recommendation. Content is designed for examination preparation and clinical study purposes and may not reflect current clinical standards or guidelines. You must not use any content from this Service to guide real patient care decisions under any circumstances.
You expressly acknowledge and agree that:
You must provide accurate, current, and complete registration information. You are solely responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. Accounts are for individual use only — sharing your account with any other person is strictly prohibited and grounds for immediate termination.
Notify us immediately at help@aidotphrase.com if you suspect unauthorized access to your account.
We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service solely for your personal, non-commercial educational purposes. You may not:
Violation of these restrictions may result in immediate account termination without refund and may expose you to legal liability under applicable federal and Texas law.
All content within the Service — including but not limited to AI-generated clinical content, chat responses, tool outputs, study materials, and software — is owned by or licensed to Digital AE LLC and is protected under United States copyright law and the Texas Uniform Trade Secrets Act. No ownership interest is transferred to you by virtue of your use of the Service.
Personal notes or annotations you create within the Service remain yours. You grant us a limited license to store and display such content solely to provide the Service to you.
The dot phrase name, logo, and related marks are trademarks of Digital AE LLC. You may not use any Company mark without prior written consent.
Access to premium features requires a paid subscription. Fees are billed in advance on a monthly basis and are non-refundable except as required by applicable law or as described in any refund policy we publish. Subscriptions auto-renew each month unless cancelled before the renewal date. We reserve the right to change pricing with 30 days' advance notice. Continued use after a price change constitutes acceptance.
New accounts include a limited free tier: a set number of free tool generations (currently 10) that you can use without providing a payment method. No card is required to create an account or to use these free generations. Once your free generations are used, continued use of the tools requires a paid subscription (currently $10.00 per month or $100.00 per year, depending on the plan you select). The number of free generations is subject to change, and the free tier is limited to one allotment per account.
You may cancel your subscription at any time through either of the following: (1) navigate to your Account page and click “Manage billing;” or (2) click your profile photo, select “Subscription & Billing,” and manage your subscription from there. Both options open the Stripe billing portal where you can cancel. Cancellation takes effect at the end of the current billing period; you retain access until that date. We do not charge cancellation fees.
If you access the Service through the Apple App Store or Google Play, those platforms' billing terms govern your subscription and supersede this Section with respect to payment processing and refunds.
THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, OR THAT ANY CONTENT IS ACCURATE, CURRENT, OR COMPLETE. YOUR USE OF THE SERVICE IS ENTIRELY AT YOUR OWN RISK.
TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, DIGITAL AE LLC AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, GOODWILL, OR PERSONAL INJURY, ARISING OUT OF OR RELATED TO YOUR USE OF OR INABILITY TO USE THE SERVICE OR ANY CONTENT THEREIN, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL CUMULATIVE LIABILITY TO YOU FOR ANY CLAIM ARISING UNDER THESE TERMS SHALL NOT EXCEED THE GREATER OF: (A) THE AMOUNT YOU PAID US IN THE THREE (3) MONTHS PRECEDING THE CLAIM, OR (B) FIFTY DOLLARS ($50.00).
The foregoing limitations apply to all theories of liability, whether in contract, tort (including negligence), strict liability, or otherwise. Some jurisdictions do not permit certain liability exclusions; in such cases, our liability is limited to the minimum extent permitted by applicable law.
You agree to indemnify, defend, and hold harmless Digital AE LLC and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) your use of the Service; (b) your violation of these Terms; (c) your violation of any applicable law or third-party right; or (d) any content you submit to the Service.
We may modify these Terms at any time. For material changes, we will provide at least 14 days' advance notice via email or in-app notification. Continued use after the effective date of any change constitutes acceptance of the revised Terms.
We may suspend or terminate your account at any time, with or without notice, for violation of these Terms, fraudulent activity, or conduct harmful to other users or the Service. Upon termination, your license to access the Service ceases immediately. Sections 5, 7, 8, 9, and 12 survive termination.
You agree to use the Service in compliance with your institution's academic integrity policies. You may not represent Service content as your own original academic work or use the Service in connection with any form of academic dishonesty as defined by your institution. We cooperate with institutional investigations of academic misconduct to the extent permitted by applicable law.
These Terms are governed by and construed in accordance with the laws of the State of Texas, without giving effect to any conflict-of-law principles. The Texas Business & Commerce Code and applicable federal law govern interpretation and enforcement.
Before initiating any formal proceeding, you agree to contact us at help@aidotphrase.com with a written description of the dispute. We will attempt to resolve the matter informally within 30 days. This step is a mandatory prerequisite to arbitration.
If informal resolution fails, any dispute arising out of or relating to these Terms or the Service shall be resolved by final and binding arbitration administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules. Arbitration shall be conducted in Houston, Texas, or remotely if mutually agreed. The arbitrator may award any relief available in a court of competent jurisdiction.
YOU AND DIGITAL AE LLC EACH WAIVE THE RIGHT TO PARTICIPATE IN A CLASS ACTION, CLASS ARBITRATION, OR ANY OTHER REPRESENTATIVE PROCEEDING. ALL DISPUTES MUST BE BROUGHT IN YOUR OR OUR INDIVIDUAL CAPACITY ONLY.
Either party may seek emergency injunctive relief in a court of competent jurisdiction in Harris County, Texas to protect intellectual property rights or prevent irreparable harm. Any claim arising under these Terms must be brought within one (1) year of the date the cause of action accrued or it is permanently barred.
Entire Agreement. These Terms, together with the Privacy Notice below, constitute the entire agreement between you and Digital AE LLC regarding the Service.
Severability. If any provision is found unenforceable, it is modified to the minimum extent necessary, and remaining provisions remain in full force.
Waiver. Failure to enforce any provision is not a waiver of our right to enforce it in the future.
Assignment. You may not assign these Terms. We may assign our rights in connection with a merger, acquisition, or sale of assets.
Contact. Digital AE LLC | help@aidotphrase.com
PART TWO — PRIVACY NOTICE
This Privacy Notice describes how Digital AE LLC collects, uses, discloses, and protects your personal information when you use dot phrase. It applies to all users and is incorporated into the Terms of Service above. By using the Service, you agree to the practices described here.
We do not sell your personal data to third parties.
When you register and use the Service, you may provide:
When you use the Service, we automatically collect:
When you interact with any AI-powered tool in the Service, your inputs (messages and form responses) are transmitted to Anthropic's Claude API for processing in order to generate a response. Anthropic does not use API inputs to train its models by default. See anthropic.com/privacy for details. Do not submit information in AI tool inputs that you would not want processed by a third-party AI provider.
WE DO NOT COLLECT PROTECTED HEALTH INFORMATION (PHI). This Service is not designed to receive PHI. Do not enter any real patient data, patient identifiers, or clinical notes into this application. If you do, we will delete it upon discovery.
| Purpose | Data Used |
|---|---|
| Provide and operate the Service | Account data, usage data |
| Process payments | Payment info, billing address |
| Send transactional communications | Email address, account activity |
| Improve the Service | Aggregated, de-identified usage data |
| Enforce Terms of Service | Account data, usage logs |
| Legal compliance and security | As required by applicable law; device and log data |
We do not use your personal information for targeted advertising or to make fully automated decisions that produce legal or significant effects without human review.
We share personal information only in the following limited circumstances:
We do not share your data with your institution or any third party for marketing purposes.
We retain your personal information for as long as your account is active and for a reasonable period thereafter to satisfy legal and operational obligations. Specific retention periods are as follows:
We implement reasonable technical and organizational safeguards, including encryption of data in transit (TLS) and at rest, and access controls limiting employee access to personal data. No security system is perfect. In the event of a breach affecting your data, we will notify you as required by Texas law, including the Texas Identity Theft Enforcement and Protection Act.
We use cookies and similar tracking technologies for the following purposes:
We use Vercel Web Analytics to understand aggregate site traffic (page views, referrers, approximate geography, and device type). Vercel Web Analytics is cookieless: it does not set cookies, does not use persistent identifiers, and does not track you across other websites. We also log certain product events server-side (for example, that a free-trial button was clicked, a sign-up was completed, or a checkout was started) so we can understand how the Service is used. For visitors who are not signed in, these event logs contain no identifiers of any kind; for signed-in users they are associated with your account ID, retained for up to 180 days, and used only in aggregate.
We do not use analytics cookies or third-party advertising cookies, and we do not sell or share this data. You may control cookies through your browser settings, though disabling required cookies will prevent the Service from functioning.
Regardless of your location, you may contact us at help@aidotphrase.com to:
We will respond to all verifiable requests within 45 days. We will not charge a fee for requests unless they are manifestly excessive. To delete your account and all associated data, use the in-app option at Account > Delete account. This will immediately cancel your subscription, delete all stored data, and permanently remove your account. You may also email help@aidotphrase.com.
We do not sell personal data, so there is no opt-out from sale to exercise. If our data practices change, we will update this Notice and notify you in advance.
This Service is not directed at or intended for use by individuals under 18 years of age. We do not knowingly collect personal information from minors. If we learn that we have collected data from a person under 18, we will delete it promptly. If you believe a minor has registered, notify us at help@aidotphrase.com.
We may update this Privacy Notice from time to time. For material changes, we will provide at least 14 days' advance notice via email or in-app notification. Continued use of the Service after the effective date of any change constitutes acceptance of the revised Notice.
For any questions, concerns, or requests related to this Privacy Notice:
Email: help@aidotphrase.com
Legal & Privacy Notices: help@aidotphrase.com
Company: Digital AE LLC